Notices for Presenters and Chairs (New!)
We hope this message finds you well and prepared for the upcoming event. To ensure a smooth presentation experience, please take note of the following important information regarding the available equipment and logistics at the venue:
Desktop PCs: The venue is equipped with desktop PCs running Windows operating systems. These PCs have Microsoft Office 2021 installed. If you plan to use a projector for your presentation, you can either use the provided desktop PC or bring your own laptop. If you opt for the venue's desktop PC, please save your presentation files on a USB drive or a similar device and transfer them to the desktop PC during the break.
Projectors: The venue's projectors primarily support VGA connections. If you plan to use your own laptop, please ensure it has VGA output capability. VGA cables are available at the venue, but we have limited adapter quantities. If needed, please bring your own adapters. Please note that presentation time extensions due to equipment issues with your personal laptop will not be permitted.
Internet Access: If your presentation requires internet access, please bring your own laptop and a mobile hotspot or router. However, please be aware that Kobe University provides access to eduroam, which you can use for internet connectivity.
Handouts: If you have handouts for your presentation, please bring enough copies for the audience. We expect approximately 150 attendees, and the event will take place in five separate locations. You can place your handouts on the tables at the entrance of your presentation venue. Please note that there will be no photocopying services available on the event day.
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Timing and Preparation: For presenters of free-topic sessions, please arrive at the venue 10 minutes before your session begins (or during the break between sessions). This will allow you to confirm the reporting procedures with the session chair and prepare for your presentation, including setting up any projection files and distributing handouts if necessary. -
Presentation Timing: Each free-topic presentation is allotted 25 minutes, which includes a 15-minute presentation and a 10-minute Q&A session. Please adhere to the time limit as indicated by the session chair. There will be bells to signal the time: the first bell at 10 minutes, the second bell at the end of the 15-minute presentation, and the third bell at the end of the 25-minute session. When the final bell rings, please promptly exit the stage.
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Schedule Adherence: The event will follow the schedule as planned, even if there are cancellations that result in vacant time slots. Any necessary changes to the schedule or venue will be communicated by the organizing committee as quickly as possible. Your understanding and cooperation in such situations are greatly appreciated.
We look forward to your insightful presentations and a successful event. If you have any questions or require further assistance, please do not hesitate to contact us. Thank you for your participation, and we wish you all the best for your presentations.