Instructions for Participants_ISASE2023
The ISASE2023 will be held online. We appreciate the cooperation of all participants.
1. Video conferencing system
We are going to use a video conferencing system, Zoom Meetings. The chair and presenter must install Zoom before the session. Use the desktop app rather than the web app (browser extension), whose lesser performance may cause interruptions.
Download Zoom: https://zoom.us/download
How to use Zoom: https://support.zoom.us/
2. How to join the sessions
Please join the session by following the steps below.
(1) Select the date of participation from the timetable menu on the left side of the page.
(2) Select the session you wish to participate in from the timetable.
(3) Clicking "Preparation", enter the password that will be sent to you by e-mail on 28th February, 2023.
(4) Clicking "Click here to join the session", Zoom will be launched automatically.
(5) Set your display name for Zoom meetings.
Participants:
Please show your full name. Your cooperation will facilitate the question and answer session. Ex. Taro KANSEI
Presenters:
Please prefix your double-digit presentation number to your full name. Ex. 02: Hanako KANSEI
Session Chairs:
Please add "Room A/B Chair" to your full name. Ex. Room A Chair: Jske KANSEI
Note: The URL to launch Zoom Meetings may different for each session, even in the same room. After the session, please leave immediately.
3. Before the session
You can enter the room 10 minutes before the session starts. If you connect before the host, please wait in the lobby.
The presenter should click on the "Share Screen" icon of Zoom and select the presentation software to make a presentation.
The presenter must test the microphone and content sharing before the start of the session.
4. During the session
You can turn on/off the microphone and camera by yourself. However, for the sake of smooth operation of the session, please mute and turn off your camera except during your presentation or questions. In some cases, staff members may be forced to mute it.
Please refrain from unmuting and applauding after each presentation. It may cause audio problems.
The allocated time for one presentation is 18 minutes. (15 minutes talk and 3 minutes discussion). The session chair will ring the bell three times, as follows;
The 1st bell: 3 minutes remaining for the talk (at 12 min.)
The 2nd bell: The end of the talk (at 15 min.)
The 3rd bell: The end of the presentation (at 18 min.)
There are two types of presentations.
(1) Real-time presentation and discussion with recording (The video will be delivered to the ISASE2023 participants via Zoom Cloud Service after ISASE2023)
(2) Real-time presentation and discussion without recording
Note: It is not possible to change the presentation type that is already listed in the program on the day of the conference.
5. Question and Answer
When asking a question, please use the Raise Hand function on Zoom. After you are called by the chair, please unmute the microphone and give your question along with your name and affiliation.
-How to raise hands in Zoom:
Click the "Reactions" icon at the bottom of your Zoom panel, then you will find "Raise Hand" icon.
You also can leave your questions in the comments section of Confit. The chat function of Zoom is used for troubleshooting of the connection, so please do not use it to ask questions to the presenter. The presenter must check and answer the questions in the comments section of the Confit.
6. Important reminder
Please do not share the links to launch Zoom meetings and video links with others. Do not use screen capture software to record the session.
The Zoom meetings connection will close immediately after the session ends.
Please note that the order of presentation may be changed due to cancellation or trouble.