Instructions for Participants
The 2020 International Conference on Kansei Engineering and Emotion Research (KEER 2020) will be held online. We appreciate the cooperation of all participants.
1. Video conferencing system
We are going to use a video conferencing system, Cisco Webex Meetings. The chair and presenter must install Webex Meetings before the session. Use the desktop app rather than the web app (browser extension), whose lesser performance may cause interruptions.
Download Webex Meetings: https://www.webex.com/downloads.html
How to use Webex Meetings: https://help.webex.com/en-us/n62wi3c/Get-Started-with-Cisco-Webex-Meetings-for-Attendees
2. How to join the sessions
Please join the session by following the steps below.
(1) Select the date of participation from the timetable menu on the left side of the page.
(2) Select the session you wish to participate in from the timetable.
(3) Click on "Preparation" and enter the password that was sent to you by e-mail on Sunday, 6th September, 2020.
(4) Clicking "Click here to join the session" will automatically launch Webex meetings. You don't necessarily need a Webex account.
(5) Set your display name for Webex meetings.
Participants:
Please show your full name. Your cooperation will facilitate the question and answer session. Ex. Taro CHUO
Presenters:
Please prefix your double-digit presentation number to your full name. Ex. 02: Hanako CHUO
Session Chairs:
Please add "Room 1/2/3/4 Chair" to your full name. Ex. Room 1 Chair: Jske CHUO
Note: The URL to launch Webex Meetings is different for each session, even in the same room. After the session, please leave immediately.
3. Before the session
You can enter the room 10 minutes before the session starts. If you connect before the host, please wait in the lobby.
The presenter should click on the "Share content" icon of Webex Meetings and select the presentation software to make a presentation.
The presenter must test the microphone and content sharing before the start of the session. (See How to use Webex meetings.)
Select "Optimize for motion and video" when sharing content with animation and sound. If your content includes audio, check the "Share your computer audio" box.
4. During the session
You can turn on/off the microphone and camera by yourself. However, for the sake of smooth operation of the session, please mute and turn off your camera except during your presentation or questions. In some cases, staff members may be forced to mute it.
Please refrain from unmuting and applauding after each presentation. It may cause audio problems.
The allocated time for one presentation is 18 minutes. (15 minutes talk and 3 minutes discussion). The session chair will ring the bell three times, as follows;
The 1st bell: 3 minutes remaining for the talk (at 12 min.)
The 2nd bell: The end of the talk (at 15 min.)
The 3rd bell: The end of the presentation (at 18 min.)
There are three types of presentations.
(1) Real-time presentation and discussion with recording (The video will be delivered to the KEER2020 participants via VOD service)
(2) Video (VOD) presentation (the video submitted by the author will be delivered to the KEER2020 participants via VOD service)
(3) Real-time presentation and discussion without recording
Note: It is not possible to change the presentation type that is already listed in the program on the day of the conference. For example, a "VOD presentation" that did not submit a video file cannot be changed to a "Real-time presentation" and the presentation will be cancelled.
The question and answer is handled differently for each type of presentation.
(1), (3) Real-time presentation:
When asking a question, please use the hand raising function on Webex Meetings. After you are called by the chair, please unmute the microphone and give your question along with your name and affiliation.
-How to raise hands on Webex Meetings
Click the "Participants" icon to display a list of participants on the right side of the screen. Then, click the "Raise hand" icon next to your name to raise your hand. For more information, please see: https://help.webex.com/en-us/nsuwb23/Best-Practices-for-Communicating-with-Participants-in-Cisco-Webex-Meetings
(2) Video (VOD) presentation:
Please leave your questions in the comments section of Confit. The chat function of Webex Meetings is used for troubleshooting of the connection, so please do not use it to ask questions to the presenter. The presenter must check and answer the questions in the comments section of the Confit.
5. Important reminder
Please do not share the links to launch Webex Meetings and video links on the conference website with others. Do not use screen capture software to record the session.
Except for some presentations, the session will be recorded. The recorded video will be available a few days after the session ends to Friday, September 18th. The link to the recorded video can be found on the website.
The Webex Meetings connection will close immediately after the session ends.
Please note that the order of presentation may be changed due to cancellation or trouble.