The 16th Symposium on Biorelevant Chemistry

Style of oral presentation

Oral Presentations on Day 1 (September 10) and Day 2 (September 11)
  • The language of presentation can be either English or Japanese.
  • Please bring your presentation file on a USB memory stick.
  • During the break time before your presentation, please use the USB memory stick to store your presentation file on the PC (Win) on the stage, open the file, and check the operation of the file. The break time is approximately 10 minutes, so please check your presentation file as soon as possible during the break time.
  • Please be seated in the "next presenter's seat" at the front of the room at least 15 minutes before the start of your presentation.
  • Each oral presentation will last 20 minutes (15 minutes for presentation, 4 minutes for Q&A, and 1 minute for changeover). The timekeeper will ring the bell at the following time.
 
        1st bell: 3 minutes before the end of presentation time
        2nd Bell: End of presentation time, start of Q&A session
        3rd Bell: End of Q&A session
        (No bell for "Invited Talks.)
 
  • Please use a disposable microphone cover for your presentation. After your presentation, please dispose of the microphone cover in the trash can provided.
  • Presentation files should be prepared using the standard font installed in Windows OS. Slide sizes of 16:9 or 4:3 are acceptable. Only Microsoft PowerPoint or PDF files will be accepted. If you are preparing your slides in Mac OS, please check your slides on a Windows PC. Please prepare a PDF file as a backup.
  • The award will be announced at a later date. The award is for a member who has been a member of either the Biofunctional Chemistry Subcommittee or the Biotechnology Subcommittee for at least one year and is under 40 years of age at the time of the award presentation.

Notes for participants on Day 1 (September 10) and Day 2 (September 11)
  • If on-site participants have any questions, please use the microphone in the Q&A corner.
  • For online (Zoom) participants, please use "Name" + "(Affiliation)" as the Zoom display name. If the name is displayed improperly, your participation may not be approved.Example: Taro Nagoya (Faculty of Engineering, Nagoya University). Please turn off your video and microphone. Questions will be accepted only in the chat room. Questions from the audience will be given priority.
  • Taking pictures of the presentation screen (including screen shots) and recording are strictly prohibited.

To the chairpersons on Day 1 (September 10) and Day 2 (September 11)
  • Please arrive at the venue at least 10 minutes before your assigned time. Please notify the timekeeper of your arrival. The chairperson's seat and second chairperson's seat are located at the front of the lecture hall.
  • The time management will be left to the chairperson, so we ask for your cooperation in ensuring the smooth operation of the symposium and its completion within the scheduled time.
    The staff will ring the bell at the above-mentioned time.
  • The PC (Win) provided in the chairperson's seat will be the Zoom host PC. If there are Zoom participants with their microphones on, please mute them.
  • Priority will be given to questions from the on-site audience. Questions from ZOOM are only available via chat.
  • Please use a disposable microphone cover by yourself before the session starts. Please dispose of the microphone cover in the trash can provided after your session as the chairperson.
     
ZOOM Oral Presentations on Day 3 (September 12)
  • The language of presentation can be either English or Japanese.
  • Zoom display name should be "presentation number" + "name" + "(affiliation)". Example: 1A-01_Taro Nagoya (Faculty of Engineering, Nagoya University)
  • The presentation time per oral presentation is 20 minutes (15 minutes for the presentation, 5 minutes for the discussion, including the changeover time). The remaining time will be displayed on the screen of the venue staff using the timerKIT for research meetings as shown on the right.
  • Presentations and Q&A sessions will be held in real time using Zoom, moderated by the chairperson. Please download the latest version of Zoom to your PC.
  • Oral presentation materials should be prepared using PowerPoint, keynotes, etc., and in a format that is compatible with Zoom screen sharing operations.
  • When the time for your presentation is approaching, please open your PowerPoint or other media and wait. When it is time for your presentation, please turn on the video and microphone, and start your presentation with a slide show by sharing the screen under the chairperson's supervision.
  • To prevent connection problems, presenters are requested to attend the session they will be presenting in advance and check the operation. Please note that animations and videos may not be displayed smoothly. Please check the operation beforehand.
  • We will present certificates to some of the applicants for the Section Lecture Award (to be announced and awarded at the banquet).

Notes for participants on Day 3 (September 12)
  • The Zoom display name should be "Name" + "(Affiliation)". Inappropriate display may result in denial of participation. Example: Taro Nagoya (Faculty of Engineering, Nagoya University)
  • Please turn off the video and microphone during your presentation.
  • If you have a question, please indicate your intention by clicking the "raise your hand" button. The chairperson will nominate a questioner and allow him/her to use the microphone. Please unmute your microphone and ask questions through the microphone.
  • Taking pictures of the presentation screen (including screen shots) and recording are strictly prohibited.

To the chairpersons on on Day 3 (September 12)
  • Please enter Zoom at least 10 minutes before your presentation time.
  • Please turn off the video and microphone during the presentation.
  • The chairperson will be responsible for time management, and we ask for your cooperation in ensuring the smooth running of the session. A timer will be displayed on the video screen of the room attendant.
  • The Q&A session will be conducted orally after each presentation using the hand-raising function. Please designate a questioner and ask him/her to speak by saying, "Please unmute your microphone and speak.
  • It is recommended to end the Q&A session at least one minute before each presentation to allow time for presenters to take turns.
  • In case of connection trouble, please contact the secretariat immediately via chat or e-mail.
  • If you are using the Zoom desktop application, please update it to the latest version. We recommend that you check the operation of your Zoom microphone and video in advance. (Zoom Meeting Test) http://zoom.us/test/
  • We recommend to use a wired LAN connection or high-speed Wi-Fi for the Internet connection.
  • We recommend the use of earphones with microphones/a microphone/headset/external microphone/external pin microphone to prevent noise and feedback.
 
How to access Zoom link *Accessible from September 10 (JST)
  • Go to the time table from the 16th Symposium on Bio-related Chemistry HP. Enter Zoom by clicking the "Zoom Here" button displayed in the session you wish to attend. The following is a dummy example. 
 
 
Secretariat of The 16th Symposium on Biorelevant Chemistry
Mail: bio2022@chembio.nagoya-u.ac.jp