Presentation application
Because presentation slots are still available, the due date for the abstract submission is extended for one week: the new deadline is 17:00（JST）, 8 (Sun) August , 2021.
We welcome more presentations in particular of students who might have thought about it but hesitated a bit because of a mental hurdle for the on-line oral presentations. Interesting findings in preliminary experiments are also acceptable as long as they are well integrated as scientific research with clear objectives and designs.
Caution: the deadline of the presentation application remains 17:00（JST）, 1 (Sun) August , 2021. Please make sure to complete the application by then with information such as a brief description of presentation summary content in 7 lines or 150 words. When submitting the application online, clearly write "abstract will be submitted later" in the “Message” box. We apologize the online application system does not work without PDF attachments. Thus, please attach a blank PDF file in application, and later send the abstract file to the society at sapporo2021@ecesj.com.
The presentation application is now open for the 24th Annual Meeting of the Ecology and Civil Engineering Society (ECES) in Sapporo, Hokkaido. Categories of presentations are either research reports, case studies or other topics in the field of ecology and civil engineering. Only oral style presentations are acceptable in English along with Japanese. Presenters can choose either presentation at the venue (face-to-face together with online screen sharing to the audience on-line) or presentation on-line. Please submit your presentation in line with the following guidelines. When you register for the presentation, an abstract of research (one-page A4 in a PDF file format) must be submitted; abstract preparation guideline is provided at the end of this page.
[1] Topics
Acceptable presentations should be research reports and case studies on topics in relation to ecology and civil engineering. Preliminary research reports will be also acceptable if they are applicable to various fields of ecology and civil engineering.
[2] Presentation method
Presentations will be done using slide presentation softwares such as PPT. Presentation at the venue will be projected on a projection screen with an on-line sharing using ZOOM (https://zoom.us/jp-jp/meetings.html). On-line presentations will be also done with ZOOM. On-line presenters will be required to prepare their own PC/ZOOM environments by themselves.
[3] Presentation style
When applying to the presentation, please make sure to select either “face-to-face presentation at the venue”, “on-line presentation”, or “no preferences”. In principle, switching from “on-line” to “face-to-face” after the presentation application will not be allowed. When the application to the presentation exceeds the upper limit of the seats available, the local organizing committee will possibly make adjustments in terms of presentation style and select presenters based on some pre-set criteria (e.g., a single presentation by the same author, a limited number of presentations from the same group from the same institutes, a priority given to students and young practitioners and researchers). The operation of ZOOM system at the venue for the on-line presenters will be fully assisted by the local organizing committee.
[4] Duration of oral presentation
Each oral presentation would be ca. 15 minutes long (12 minutes for presentation followed by a 3-minute discussion period).
[5] Application for oral presentation
Deadline of application: 17:00（JST）, 1 (Sun) August , 2021
The web-based application system may become busy near the deadline. Please help to avoid technical problems by completing the application early as much as possible. Note that the participation to the conference required an additional step, conference registration, the details of which will be announced in the newsletter of the society, websites of this as well as the society in the early August.
Please proceed to the application website (click on the button below) and complete the form together with the attachment of the abstract PDF file (one-page A4). When facing trouble in registering through the web-based system, send the information shown below together with the abstract file to the society by e-mail (sapporo2021@ecesj.com).
<Required items on the application form>
1. Full name of a presenter, his or her professional affiliation and membership number. If
the presenter has co-authors, full names of all co-authors, their professional affiliations
and membership numbers (if they have) should also be written.
2. Title of presentation
3. Contact address of a presenter:
Postal and e-mail addresses, tel. & fax. numbers
4. Summary of presentation in 7 lines or 150 words
5. Preferred type of presentation (poster or oral)
6. Category of presentation (research report, case study)
7. Keywords (about 5 words relating to study sites and materials as listed below)
Study sites: Rivers, lakes, reservoirs, brackish waters, seas, forests, paddy fields,
dry farmlands, roads, urban areas, rural areas, etc.
Materials: Ecosystem and landscape, terrestrial plants, terrestrial animals, aquatic
plants, plankton, benthic animals (invertebrates), birds, fishes, etc.
8. Application for the Presentation Award
Please let us know whether you will apply for the Presentation Award or not.
Presentation Award qualifications:
1) Young society members (undergraduates, graduate students, or postdocs etc.)
2) Field technicians or administrative officers
-Note that members who won the Best Presentation Award at past ECES meetings cannot apply
-Also, for the Presentation Award, please note the following two items. First, if presenter is changed, please let us know as soon as possible. The presentation will be disqualified. Second, the applicants to the award MUST describe briefly how they qualify for the award based on the criteria in the “Message” box in the web form (e.g., I qualify the award in the category of 1) because I am a second-year master’s student at the ECES university and have never won the best presentation award in the past meeting).
Presentations will be sorted into designated sessions based on the contents of submitted summaries. The summary should be made brief and specific for the purpose.
<Instructions for the preparation of presentation abstracts>
Please prepare by referring to the sample format shown below as well as the following points. The abstracts will not be reviewed for its quality and contents, compiled and will be distributed to all the participants of the conference as a colored PDF file later.
Please use 1 sheet of A4 paper.
Right and left margins should be more than 15 mm, and top and bottom margins should be more than 18 mm.
The title of your presentation should be one column and centered. The length of the title should be within 2 lines and the font size should be in 14 points.
Full names of the presenter and co-authors with their affiliations should be inserted right-aligned after inserting one blank column below the presentation title. The font size should be in 12 points.
The main text should be in 10 points. The font should be representative Roman such as Times New Roman.
*abstract sample
[6] Qualification of presenters
Presenters should be the ordinary member, student member or any people belonging to the supporting member company of the ECES (co-authors need not be ECES members).
[7] Presentation awards
The awardee names will be announced on this conference webpage in September 24 (Friday), 2021 soon after the presentation sessions.