ChairpersonIn order to ensure that the conference is accessible to the widest possible audience, we will provide reasonable accommodation and information support for those with disabilities to the fullest extent of our ability. We kindly request the cooperation of all presenters and participants in providing reasonable accommodation measures at the conference, with the aim of facilitating the participation of as many individuals as possible. Furthermore, we have compiled requests regarding infectious disease countermeasures, as well as information about childcare policies as below.
 

1. Reasonable Accommodation

(1) Request for Information Accessibility at Conference Presentations

This conference is based on the premise that members with various disabilities will participate,and we kindly request that presenters cooperate with information provision. Please refer to the following link for information on preparing materials and points to note on the day of the presentation.

https://docs.google.com/document/d/1PQ7AbxQPl8D7-Awi8c5wG1u_-Jfbm9WOy-h6mtPjbCw/edit

(2) Should you require reasonable accommodation to participate in the conference, please contact the conference organizing committee (jasidjahss2024@gmail.com) or the JASID Reasonable Accommodation Working Group (reasonable_accommodation@jasid.org) by 5 November. The designated representative from the Reasonable Accommodation Working Group (please refer to the following page) will contact you directly.

(Japanese) https://jasid.org/activities/1wg-reasonable-accommodation/

(English) https://jasid.org/activities/1wg-reasonable-accommodation/?lang=en

2.Infection Control and Prevention of Secondhand Smoke Exposure

(1) Countermeasures against infectious diseases and passive smoking

As the conference organizing committee, we will implement the following measures to prevent the spread of infectious diseases and other illnesses for this in person conference. As a precautionary measure against infectious diseases, we kindly request that you check your own health before coming to the venue, including taking your temperature. Should you have a fever(37.5 degrees or higher) or feel unwell, please refrain from attending the venue, regardless of whether you test positive or negative for infectious diseases. Please note that alcohol-based hand sanitizer and electric fans have been installed at the premises for your hygiene and comfort. Please make use of these facilities as necessary.

(2) Measures to prevent passive smoking

Hosei University's Ichigaya Campus has separate smoking and non-smoking areas. Please be advised that smoking is only permitted in the designated areas to comply with the non-smoking policy and to prevent passive smoking. For further details, please refer to the following link:

https://www.hosei.ac.jp/campuslife/guide/chui/manner/bunenka/?auth=9abbb458a78210eb174f4bdd385bcf54

The JICA Ogata Sadako Research Institute for Peace and Development is a non-smoking

building. We kindly request that you refrain from smoking inside the building.
 

3. Absence on the day of the event

Presenters

In the event of your inability to attend due to illness or other unavoidable circumstances, please notify the conference organizing committee (jasidjahss2024@gmail.com) and the commentator/chairperson as soon as possible.

Please note that you will be considered absent if you cannot attend for whatever reason. Please be advised that switching to an online presentation is impossible.

Furthermore, video recordings of presentations will not be accepted, as it will not be possible to respond to questions and answers in real-time.

Commentators
If you cannot attend due to illness, please contact the conference secretariat (jasidjahss2024@gmail.com) with the session chairperson copied in. If you have already prepared your comments, please forward them to the session chairperson.

Should you only intend to make oral comments, please liaise with the session chairperson to request that they make alternative comments, etc.

Chairperson
If you cannot attend due to illness, please contact the commentators with the conference organizing committee (jasidjahss2024@gmail.com) copied in. Please make the necessary arrangements within the session, such as asking commentators to take over the chairperson’s role, etc.

4. Kids’ Space and Childcare Support

(1) Kids' Space (Rest Area for Parents with Children)

In order to facilitate the effective participation of members with diverse backgrounds and needs in our research activities, we welcome parents to bring their children to the session venue.

Please be mindful of your actions to ensure minimal disruption to the presentation or discussion.

To facilitate the participation of JASID/JAHSS members who are raising children, we will provide a room designated as a kids' space (rest area for parents with children). This space will allow parents to breastfeed, change diapers, babysit, eat, take a nap, and engage in other activities. Please note that the JASID/JAHSS and the venue facilities will not be held liable for any accidents that occur in the kids’ space. 
At the conference venue, Hosei University Ichigaya Campus (on the morning of 9 November and throughout the day on 10 November), a classroom will be accessible as a kids’ space, and at the JICA Ogata Sadako Research Institute for Peace and Development (on the afternoon of 9 November), a nursery room will be available as the kids’ space. Please note that there will be no childcare staff on site.
Consequently, users will be responsible for managing the room themselves and can use it freely for activities such as napping and breastfeeding. Please note that you will be required to bring your napping mat, toys, etc. There is no need to apply in advance, and you can use the facilities freely on the day. Please refer to the conference program for the location of the kids’ space at each venue.

(2) Childcare Subsidy System

A childcare subsidy system is available for members who require childcare/nursery services to attend the conference. The subsidy is up to 5,000 yen per member per conference. Please note that it is the responsibility of the applicant to make their own arrangements for applying to and contacting childcare facilities. Should you wish to apply for this subsidy, please contact the conference organizing committee by 5 November (jasidjahss2024@gmail.com).
This subsidy is available to members of both JASID and JAHSS. Please ensure you receive a receipt from the childcare facility by the day of the conference and submit it to the conference reception. Please notify us if you cannot submit it on the day.
A subsidy of up to 5,000 yen will be transferred to your bank account later. Please be advised that only the first ten members to apply will be eligible for this subsidy. Please note that the deadline for applications is 5 November. We therefore request that you submit your application as soon as possible.

The 35th Annual Conference of the Japan Society for International Development and the 14th Annual Conference of the Japan Association for the Human Security Studies Conference Organizing Committee

Co-Chair: Satoru Matsumoto (Hosei University) and Ako Muto (JICA Ogata Sadako Research Institute for Peace and Development)

Contact: jasidjahss2024@gmail.com