Call for Presentations - Application Procedure
Regarding the Application
【Please Note】
- Submission of the application and any amendment of application details after the application deadline will not be accepted for any reason whatsoever.
- From the 101st CSJ Annual Meeting, the online application form will be renewed entirely from the old system. Please ensure to apply well in advance. It is expected that we might not be able to respond to last-minute inquiries.
- The submission of the application is limited to the individual members of the CSJ. If you are not yet a member, please complete the membership application at the CSJ website (http://www.chemistry.or.jp/en/) before submitting your application for the presentation.
Application Period
October 28th to December 3rd, 2020（Abastract Submission Period:
>>> December 7th, 2020 to January 14th [rescheduled] )
How to Apply
Please apply online through the Call for Presentations Application Form on the Annual Meeting website. Application for Presentations
Confirmation of Application Completion
Please confirm that your application for the presentations has been completed on the Call for Presentations Application Form.[Please Note] About status description
* [Application Completed] means that the registration for your presentation has been completed.
* [Not completed] means that the registration is proceeding and the information is not enough.
If [Not completed] still remains after the registration deadline, it will be deemed no application.
Submission of the Abstract
Please submit the PDF file of your abstract via the Call for Presentations Application Form. The abstract submission period is from December 7th, 2020, to January 14th, 2021. Your application for the presentation will be deemed canceled if the abstract is not submitted by the final day of the submission period. Selection
The 101st Annual Meeting Executive Committee reserves the authority to select the presentation applications and make the program arrangements. This also includes the possibility of changing the category of a presentation from what it was originally applied for.Notification of Presentation Number
The presentation number will be intimated in mid-January to the email address registered at the time of application. The presentation program (online) will also be released concurrently.Cancellation of Application
The amendment of application details and cancellations of applications after the application deadline will not be accepted for any reason whatsoever. Publication of Application Details
The details regarding the selected applications, except for contact information, will be published and distributed free of charge in the form of the presentation program and the database, according to the following schedules. Any changes made to the released program will be announced on the Annual Meeting website. ●Presentation Program (online) ・・・・・・Mid-January 2021
●Book of Abstracts (online) ・・・・・・ Early March 2021
●JST JDreamIII (to be determined) ・・・・・・After closure of the meeting
The book of abstracts(online) will be made available to non-participants of the meeting three months after closure of the meeting.
Patent
As an academic group designated by the Patent Office, the CSJ has been providing participants with a document certifying the delivery of the respective presentation at the study meeting. This certification was previously required upon the patent application being filled, if the applicant sought to apply under the Patent Act Article 30 (Exceptions to Lack of Novelty of Invention). Following the revision to the Act in 2011, patent applications filed after April 1st, 2012, no longer require the submission of this certifying document issued by the designated academic groups. Instead, applicants can now simply submit a certifying document in the specified format along with objective evidence. For details, please check the Patent Office website given below.
https://www.jpo.go.jp/system/laws/rule/guideline/patent/hatumei_reigai.html
Those who wish to obtain the certifying document issued by the CSJ can request it via mail as earlier. Please visit the following site for details:
http://www.chemistry.or.jp/application/certificate/research.html
Copyright
Copyrights on the content included in the preprints belong to the CSJ, and such content may be reprinted should the CSJ deem it necessary. The CSJ may also approve external requests for quotation after reviewing such requests. Presentation Awards
The Annual Meeting presents two kinds of awards to honor excellent presentations. Please find below the eligibility criteria for the respective awards, including candidate details, presentation styles, and presentation categories. For details, please see the overviews of each award.
| CSJ Student Presentation Award | |
|---|---|
| Candidate | The presenter must be a student member of the CSJ, who is enrolled in a Ph.D. program and has never won the CSJ Student Presentation Award previously. |
| Presentation Style | Oral B |
| Presentation Language | English |
| Eligible Categories | All categories of the Academic Program |
| Application | Please nominate yourself while submitting the application for the presentation. |
| Awarding Committee | The 101st Annual Meeting Organizing Committee |
| CSJ Presentation Award for Industries | |
|---|---|
| Candidate | The presenter must be a regular member or a student member of the CSJ, who is below the age of 40 years as of April 1st, 2021. |
| Presentation Style | Poster |
| Presentation Language | Japanese or English |
| Eligible Categories | Category 23 CIP Poster |
| Application | Please specify the field and nominate yourself while submitting the application for the presentation. |
| Awarding Committee | CSJ Cooperation Industry and Academia Promotion Committee |
Regarding the Presentations
- The CIP Poster (formerly the ATP Poster) is now one of the categories of the Academic Program.
- The requirement to accept only a regular member or a student member in a Ph.D. program as an eligible Oral B presenter has been abolished; all individual members of the CSJ can now apply.
| Academic Program (AP) | ||
|---|---|---|
| Presentation Content | The presentation content must be previously unpublished. | |
| Eligible Presenter | Only individual members of the CSJ can apply for the presentation. An individual member can apply for one of the following presentation styles: Oral A, Oral B, or Poster. The applicant shall deliver the presentation. | |
| Presentation Style (Duration) |
Oral A | Total: 10 minutes (presentation: 7 minutes; discussion: 2 minutes; handover to the next presenter: 1 minute) |
| Oral B | Total: 20 minutes (presentation: 15 minutes; discussion: 4 minutes; handover to the next presenter: 1 minute) | |
| Poster | 45 minutes | |
※ Collaborators (co-authors) are not limited to the CSJ's regular members.
※ All meeting participants, irrespective of being presenters (speakers) or collaborators (co-authors), need to register for participation.
Presentation Language
The presentation language shall be either English or Japanese.
We strongly recommend the preparation of presentation slides and poster data in English. Should you select "English" as your presentation language, please prepare all materials in English.
Slides for Oral Presentations (Data)
The presentations shall be delivered using the web conferencing system "Zoom" via its screen sharing function. Please create your presentation slides using PowerPoint or other applications.
Poster Presentations (Data)
The presentations shall be delivered using the web conferencing system "Remo Conference" via its screen sharing function or whiteboard function. While preparing materials, please bear in mind that these materials will likely be viewed on horizontally oriented PC screens. Your poster can contain a single page or be divided into several pages.
Presentation Equipment
A computer, internet connection, microphone, and webcam (or a built-in computer webcam) will be required. Participants will be responsible for any costs related to computers, internet services, and other equipment. The CSJ will acquire the Zoom and Remo Conference licenses, so participants need not prepare individually.
Please be forewarned that although we will pay close attention upon running Remo Conference and Zoom sessions, we may not be able to provide sufficient support for troubles arising owing to your internet connection or computer settings. Please see our website for more details regarding the system requirements.
Presentation Categories
【Please Note】
- The categories have been reorganized; there are currently 23 categories, and the CIP Poster (formerly the ATP Poster) is now one of them.
You will need to select a category for program arrangements upon submitting your application for the presentation. Please check and select the category your presentation will best fit into. In detail, please check here.