For Presenters
Poster Presentation
1. [Presentation requirements]
Poster Presentation must satisfy the following two conditions to be recognized as an official presentation.
(1) Post a presentation research paper and a digital poster to the Program Searching System.
(2) Participate in a Poster Presentation at the event hall (including one hour of required attendance). However, if applied for in advance, a presentation by proxy or online can be permitted.
* The second condition has been relaxed. However, in principle, an in-person presentation is expected. Please refer to item 13 for the application and method for presentation by proxy or online.
2. [Submission of a digital poster prior to the event]
The presenter in charge must submit a digital poster prior to the event. The submission period runs from Friday, July 29th to Friday, September 2nd at 17:00. For more details, please refer to the webpages pertaining to creation and submission of a digital poster/video.
* The presentation research paper and digital poster become available to the Annual Meeting participants ahead of the event, from the evening of September 2nd.
3. [Presentation Venue]
The presentations are held at the One-Hundred Anniversary Hall 1F Arena. The presenters must arrive at the reception desk in front of the venue for the Poster Presentation at least ten minutes prior to the session.
4. [Reception desk]
The following ribbons will be provided at the reception desk.
(1) Insignia ribbon
Please wear the ribbon to indicate your presenter status to visitors and staff members. After the session is over, please remove the ribbon from your clothes.
(2) Panel ribbon (Only for candidates for JPA Distinguished Poster Presentation Award)
When you registered for your presentation, if you indicated you would like to be a candidate for a Presentation Award, you will receive this ribbon. The panel ribbon must be attached at the top of the poster panel.
5. [Poster Presentation]
Presenters must place the poster on the panel showing their panel number at least five minutes before the start of the session.
6. [Required attendance time for Poster Presentation]
The Poster Presentation is for two hours. Please keep the poster in place during your presentation period of two hours. Please answer questions from visitors during your required attendance for Poster Presentation. (If your poster panel number is odd, your required attendance time is the first sixty minutes; otherwise, it is the second sixty minutes). Within reasonable limits, please also stay more than your required attendance time.
7. [Panel number]
The panel number for the presentation is part of your Presentation Number. Here’s how to read the Presentation Number.
- Character at first position: Presentation date (one of day 1 ~ day 4)
- Characters at position 2-3: Presentation time period (AM: 9:30 – 11:30, PM: 12:30 – 14:30，EV: 15:30 – 17:30)
- Characters at position
- 4-6: Panel number (Attendance time period = Odd number means the first sixty minutes, and even number means the second sixty minutes)
- Characters at position 7-8: Presentation category
The above example shows the first day of the Annual Convention (September 8th) between 9:30 to 11:30 to present a poster on panel number 23 and required to attend during the first hour (9:30 – 10:30). The category is PD (clinical/disorder).
8. [Presentation categories]
The following are the presentation categories (total of 20 categories).
| PA | Theory / Method |
| PB | Personality |
| PC | Social / Culture |
| PD | Clinical / Disorder |
| PE | Crime / Delinquency |
| PF | Mathematics / Statistics |
| PG | Physiology |
| PH | Sense / Perception |
| PI | Cognition |
| PJ | Learning |
| PK | Memory |
| PL | Language / Thinking |
| PM | Emotion / Motivation |
| PN | Behavior |
| PO | Development |
| PP | Education |
| PQ | Industry / Traffic |
| PR | Sports / Health |
| PS | Gender |
| PT | Environment |
9. [Poster specifications]
The following show the poster specifications.
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10. [Distributing materials]
If you plan to distribute materials during the presentation, please prepare and distribute them yourself.
* You may post additional materials in the Program Searching System (after the evening of September 2nd). Please refer to the following.
https://fs.confit.atlas.jp/suppl/guide_en.html
11. [After the presentation]
Within ten minutes after the end of the session, please take down your poster. If posters are left beyond this time period, the Annual Convention Office will take them down and discard them to ensure enough preparation time is available for the next presenter. Please keep this in mind.
12. [Q&A (comment section)]
The Program Searching System shows each presentation page with a comment section. When participants who viewed a presentation paper or digital poster submit comments, the presenter in charge will receive a notification email. Please use the comment section for Q&A. The Q&A period is during the Annual Convention (Thursday, September 8th to Sunday, September 11th at 18:00).
During the extended period for on-demand content after the Annual Convention (until Tuesday, October 11th), responding to comments is not required, but please respond within reasonable limits.
13. [Presentation by proxy or online]
Due to unavoidable circumstances, if the presenter in charge cannot attend in person, and applied prior to the commencement of the presentation, it is possible to present by proxy or online.
(1) Presentation by proxy
Another presenter whose name is listed in the presentation may act as a proxy for the main presenter.
(2) Online presentation
The presentation will be posted online without an in-person presentation. No required attendance time.
During the Annual Convention, please respond to questions submitted through the comment section by participants who viewed the presentation paper or a digital poster. Please refer to item 12 for details.
* Application form for Presentation by proxy or online
Both presentation by proxy and online require submission of an application in advance. An application can be submitted starting Tuesday, August 30th. As long as it is prior to the commencement of the presentation, an application submitted immediately before the presentation can be accepted. Please use the specified web form. (Applications are planned to be accepted starting Tuesday, August 30th.)
https://forms.gle/5VUwgxXitjhza9F57
For Lecturers and Chairpersons
＜On-demand＞
1. [Target]
Regular Symposia and Short Lectures are all in the on-demand format. Some of the Keynote Addresses, Invited Symposia, and Tutorial workshops are also offered in the on-demand format.
2. [Submission of a video]
The event planner must submit a video in advance. The submission period is from Friday, July 29th to September 2nd at 17:00. For more details, please refer to Submission Guidelines for Digital Poster and Videos.
3. [Period for the video access]
Videos become available on Thursday, September 8th at midnight. The Annual Convention ends on September 11th at 18:00; however, videos will continue to be available during the extended period for on-demand content until Tuesday, October 11th.
4. [Q&A (comment section)]
The Program Searching System shows a video page (for each presentation) with a comment section. When participants who viewed a symposium submit comments, an event planner in charge will receive a notification email. Please use the comment section for Q&A. The Q&A period is during the Annual Convention (Thursday, September 8th to Sunday, September 11th at 18:00).
During the extended period for on-demand content after the Annual Convention (until Tuesday, October 11th), the comments section can still be used, thus, please respond within reasonable limits.
＜Livestreaming＞
1. [Target]
Part of the Invited Symposium is livestreamed on Zoom. The Zoom URL will be sent out by email to event planners in advance.
2. [Preparation before the event]
Speakers are able to join 30 minutes prior to the start of the event. Once the event planner joins Zoom, host privileges will be transferred to the event planner. Please carry on each event afterwards.
3. [Start and end time]
Please strictly follow the start and end time as indicated in the program.
4. [Where to access livestreaming]
On the day of the event, if you are accessing the livestreaming at the venue (Nihon University), there is no specific location to participate, however, you are able to join from unused parts of the event halls (both speakers and participants). Please refer to the event summary in the program for available halls.
5. [Q&A]
Please conduct Q&A within the livestreaming session.
6. [Q&A (comment section)]
The Program Searching System shows each presentation page with a comment section. You do not need to respond to comments submitted via the comment section for real-time events such as in-person and livestreaming presentations since the Q&A is conducted during the session. However, within reasonable limits, please respond to questions submitted via the comment section.
Once comments are submitted via the comment section, an email notification will be sent to the event planner in charge.
＜In-person/hybrid＞
1. [Target]
Some of the Keynote Addresses, Invited Symposia, and Tutorial workshops will be held either in-person or hybrid.
Hybrid is a method in which an in-person event is livestreamed on Zoom allowing participants outside of the venue to also be able to view it.
2. [Facilities at the venue and PC for presentation]
A laptop (Windows 10) and a projector are provided at the event hall. Please use the laptop provided at the hall for the presentation. You will not be able to present using OHP or 35mm slides.
3. [Presentation file format (PowerPoint)]
Please prepare a presentation file using Microsoft PowerPoint. A presenter is able to use a presenter tool during the presentation.
4. [Bringing the presentation slide file]
All speakers must arrive at the presentation hall 15 minutes prior to the event. You must give your presentation slides to the operator at the hall. Please bring a USB memory stick to give to the operator. Then, verify if the slides show as expected.
* If you want to use your own PC or if you want to use Mac, please bring your own laptop.
The available connector at the venue is HDMI. If you bring a laptop without an HDMI port, please also bring a converter.
The operator at each event hall will assist with connecting the device, nevertheless it is possible that it may not work as expected. Therefore, please also bring a separate USB memory stick containing the presentation slides.
* If you do not hand in your presentation slide file prior to the commencement, it results in disruption of the event due to delay setting up. Therefore, please make sure to arrive prior to the event. If many arrive at the same time, the earlier presenters will be given priority.
5. [Streaming to satellite event halls and outside the venue (online participants)]
In-person symposia and lectures are broadcast on Zoom to the satellite event halls within the venue (Nihon University). If hybrid is permitted, the same broadcasting will also be livestreamed to the participants outside the venue.
Videorecording and Zoom livestreaming are prepared by the organizer of the Annual Convention. Zoom is used in the webinar format with the maximum participants of 500.
6. [Q&A]
Please complete the Q&A session during the symposium. For in-person presentations, questions from the audience at the event hall will be accepted. No questions are accepted from the satellite event hall. If you are accepting questions from Zoom participants, please consult with the staff at the event hall.
7. [Q&A (comment section)]
The Program Searching System shows each presentation page with a comment section. You do not need to respond to comments submitted via the comment section for real-time events such as in-person and livestreaming events since the Q&A is conducted during the presentation. However, within reasonable limits, please respond to submitted questions via the comment section.
Once a comment is submitted via the comment section, an email notification will be sent to the event planner in charge.
＜Common to all presentations＞
1. [Uploading supplementary materials for the lecture]
The event planner in charge can post additional materials to the Program Searching System (after the evening of September 2nd).
Please refer to the following URL for details.
https://fs.confit.atlas.jp/suppl/guide_en.html
2. [Disclosure of COI (conflicts of interest)]
If you are presenting joint research/development, receiving support/funding, or have other disclosable relationships with other organizations such as private corporations, please disclose the details in the poster/slides.
cf. The Japanese Psychological Association “JPA Rules on Conflicts of Interest” Japanese｜English
3. [Reasonable accommodations to ensure provision of information at the event]
The Convention aims for mutual respect of all participants in terms of human rights and individuality. For instance, the event takes initiatives to ensure access to information whether or not participants have disabilities.
Therefore, we ask your cooperation in providing reasonable accommodations for participants with disabilities within limits when creating presentation materials and videos. In particular, if you are able to add subtitles to on-demand streaming videos, please do so; we would like to include this information in the program.
Please respond using the following URL/QR code for the following: whether or not subtitles are included, other accommodations are addressed, and any concrete requests to the Organizing Committee with regards to considerations. Requests to the Organizing Committee may not all be addressed; some may become future tasks, nevertheless, we will examine them all. Even if no video is used in the event, if there are any accommodations possible, please let us know what considerations are addressed.
The Convention aims for mutual respect of all participants in terms of human rights and individuality. For instance, the event takes initiatives to ensure access to information whether or not participants have disabilities.
Therefore, we ask your cooperation in providing reasonable accommodations for participants with disabilities within limits when creating presentation materials and videos. In particular, if you are able to add subtitles to on-demand streaming videos, please do so; we would like to include this information in the program.
Please respond using the following URL/QR code for the following: whether or not subtitles are included, other accommodations are addressed, and any concrete requests to the Organizing Committee with regards to considerations. Requests to the Organizing Committee may not all be addressed; some may become future tasks, nevertheless, we will examine them all. Even if no video is used in the event, if there are any accommodations possible, please let us know what considerations are addressed.
Response due
Friday, September 2nd at 23:59
Registration form
https://forms.gle/PwcrCU7CCop8AHwV7
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