Registration for Presentations

We are accepting applications for (1) Oral presentation, (2) Poster presentation, and (3) Special session / Round table session. We look forward to receiving a wide range of applications.

Please check the following "How to submit abstracts" carefully before submitting your abstract during the registration period.

Application period: 16 February (Fri) - 25 March 2024 (Mon)*←Closed

* In light of the delay in sending out the 2nd newsletter regarding the 25th JASID Spring Conference scheduled for June 15, the deadline for new members to apply for membership has been extended to March 7 (Thu), and the deadline for submission of presentation applications has also been extended to March 25 (Mon). With the extended schedule, new members can still apply for membership to enable presentation.

Presentation format and eligibility: 

(1) Oral presentation  
A JASID member can propose and deliver a presentation orally, either as an individual or as a group. Co-researchers, whether presenting or not, should preferably be members of the Society. The presentation duration is 15 minutes.

(2) Poster presentation
A JASID member can share research findings in a poster format, either as an individual or as a group. The presenter can interact with the audience in a more freestyle than a formal oral presentation. The poster will be displayed in a location and time allocated by the conference organizer. 
The poster will be evaluated on the first day of the conference by "face-to-face presentation" at the venue. Please note that the evaluation using PowerPoint presentations, which was conducted in the past online conferences, will not be conducted this time. 
 
(3) Special Sessions and Roundtables
・A JASID member can propose and organize a “special session”, which consists of multiple presentations on a specific theme. One chairperson and two commentators are to be proposed. Non-JASID members can present, provided they can make important contributions to the session.  The session duration is two hours. When applying, the organizer is requested to submit a session abstract and those of each individual presentation.

・A JASID member can propose and organize a “roundtable”, which is characterized by active discussion among presenters and attendees on a specific topic. Non-JASID members can present, provided they can make important contributions to the roundtable. The session duration is two hours. When applying, the organizer is requested to submit an abstract of the proposed roundtable. Submission of individual presentation abstracts is optional.

Application for presentation: 
The following members are eligible to apply for presentation.
(1) New members: have completed their membership application by 7　March 2024 (Thursday)*. Payment of annual membership fees up to and including FY2023 must be shown as 'paid' in SMOOSY as of 25 March*, the end of the presentation application period.
Please see https://jasid.smoosy.atlas.jp/admission/agreement for details.
(2) Current members: As of 25 March*, the last day of the presentation application period, the payment of the annual membership fee up to the year 2023 must be shown as "paid" in SMOOSY.
If you have not yet paid the membership fee, please apply after paying the membership fee from: https://jasid.org/join-jasid/how-to-pay-membership-fees/?lang=en

Where to apply for presentation: 
Presentation applications must be submitted online via the 'Presentation Application URL' below.
If you have already registered for the 2022, 2023 Annual Conference or the 2023 Spring Conference, you already have an account.
Please use the email address you use to log in to the conference's My Page as your registration address. This site is linked to the membership information on the conference's My Page, so by registering with the same email address, you will not need to provide information such as your name and affiliation when you register.
If you wish to present your presentation in an online session from abroad or from a distance, please select "Online presentation" when asked at the time of application.

Presentation Application URL: https://jasid.confit.atlas.jp/en

Format of the conference: 
The 25th Spring Conference will be held face-to-face, following the Annual Conference, and will not be held in a hybrid format.
Part of the parallel sessions will be held fully online. Participation in this session online from a distance will be consider to the extent possible and necessary.
If you wish to participate in the online sessions at the Conference venue, you will need to log in from your own computer or tablet.

 
How to submit abstracts
(1) Oral and Poster Presentations
Abstracts must be submitted directly in the "Abstract Submission" section of the "Application Information" page on the application site and must be within the specified number of words (200-300 English words).　
We have prepared an abstract format (*) for you to use in preparing your application in advance. We hope you will use it to copy and paste the abstract section when you submit your abstract.
 
*Conference-related documents folder (where the designated abstract format is stored)
　
(2) Special Sessions and Round Tables

Please submit the "Plan Summary" for the entire Special Session and Roundtable using the method outlined above.

• Use FORMAT-B for Special Sessions,
• Use FORMAT-C for Roundtables,
• For the individual abstracts from each presenter, please use the abstract format (FORMAT-A for oral and poster presentations)
• All formats are available in the above folder.
• Compile all the abstracts into one PDF and upload it on the "Upload Attachment" page of the application site.

(3)Submission Site

(For Special Session & Roundtable Participants)
Please provide the "Summary of the Entire Plan."

• For the individual abstracts from each speaker, please refer to "2. Presentation Abstract Format > FORMAT-A" located in the previously mentioned folder.
• After preparing the abstracts, compile them into a single PDF file and proceed to upload it on the "Upload Attachment" section in the subsequent step.

Students
Students are required to submit a letter of recommendation (any format) from their academic advisor regardless of the presentation format. Upload it on the "Uploading of the supplementary materials" page on the next page of the abstract submission.

Schedule after application
Notification of review results
The Conference Program Committee will review the results of the review presentations and will be notified by Late April.
 
Conference Registration

Registration for the conference is open from 16 February.
The Congress registration fee can only be paid by credit card.
Printed copies of the conference proceedings will not be distributed. Only those who have paid the registration fee will be able to obtain the Proceedings online in advance.

Schedule

・New members application: 7 March 2024 (Thursday)*
・Deadline for presentation applications: 25 March 2024 (Monday)* (strictly enforced)

・Participation registration opens: 5 April 
・Notification of acceptance/rejection results: Late April
・Participation registration deadline: 15 May 2024
・Deadline for submission of report papers: 22 May 2024
 
Thank you very much for your cooperation.

Kumiko Sakamoto (Utsunomiya University),
Chair, The 25th JASID Spring Conference Organising Committee 
Contact: jasid2024spring@gmail.com